This guide explains the detailed process of signing a lending contract in endooOrganize. The process applies to the handover of a specific device to a specific person. Depending on the age of the person concerned (student or adult) and the signature method chosen, the sequence differs slightly.
Unlike a consent form, a lending contract is created for each handover. It names the specific device including its serial number and carries the documented condition of that device as an attachment, provided it was recorded. You may therefore be asked to sign several contracts if several devices are handed over.
Your school decides for each contract how it is signed. The options are:
These methods are not mutually exclusive – a school can use all three alongside one another.
You receive an email at the address stored with the school. For students who are minors, this is sent to the parent or guardian; for adults, to their own address.
The email contains a signature link that takes you to the contract.
[in progress – validity period of the link, behaviour when the link has expired]
[in progress – Are details requested before the contract is shown (e.g. information about the person concerned or the parent/guardian), or does the link lead straight to the contract text?]
[in progress – screenshot of the form]
The full contract text is displayed. It names the specific device including its serial number, the lending period and the rules on liability and return.
If the condition of the device was recorded, you will find it in the “Pre-existing damage” attachment – with date, description and photos. Please check these details, as they serve as the reference point when the device is returned.
[in progress – type of signature: a confirmation checkbox or a signature drawn on the touch surface?]
[in progress – label of the final button]
[in progress – Is there a confirmation email with a verification link, as with consent forms, or does the signature link itself already serve as proof of identity?]
[in progress – Does the signing person receive a copy of the contract by email? Can the contract be viewed online later?]
You receive the printed contract through the school – for example at a parents’ evening, via the class teacher or from the school office.
A cover letter is included with the printout. It states by when the signed contract should be returned and where to hand it in.
Read the contract text including the “Pre-existing damage” attachment and sign in the places provided.
Return the document in full – including the page with the printed QR code, which the school uses to record the return.
[in progress – note on whether a copy is provided for the signing person]
The school scans the QR code on the returned contract and attaches a photo of the signed document. The contract is then considered complete.
The signature is given directly on the device in the presence of a teacher or another authorised person.
The contract text is shown on screen and can be read in full before signing.
[in progress – sequence of the signature dialogue on the tablet, screenshot]
This method requires the person authorised to sign to be present – for students who are minors, this means the parent or guardian.
A contract can have several signature slots: the borrowing person, the parent or guardian, and the countersignature by the school. Which of these are required is defined by the school in the contract template.
Only once all mandatory signature slots have been filled is the contract considered complete and the device ready to be handed over. Until then, it is reserved for that person.
Each signature slot records which method was used to fill it. The methods can be combined within a single contract – parents may sign digitally while the school countersigns on site.
The email has not arrived. Please contact the school – the signature link can be sent again from the contract work list. Check your spam folder first.
No email address is available. This is not an obstacle. The school can print the contract instead and have it signed on paper.
The details in the contract are incorrect. [in progress – procedure for incorrect details; the contract text is frozen at the moment of creation, so a correction requires a newly generated contract]
The device is exchanged. As each contract names one specific device, an exchange results in a new contract that has to be signed again.
